HELP & PLANNING · FROM OUR VAUGHAN STUDIO
A seating chart
with room to read.
Enter your guest or table count, then compare seating-chart formats for your celebration. See the number of names on each board. Final dimensions and readable lettering are confirmed with your actual names, artwork, and venue details.
02 / YOUR SIZE COMPARISON
Your options,
in one place.
Enter your guest or table count to see formats worth discussing, with layout notes for your list.
YOUR PLANNING ESTIMATE
This is a planning estimate, not a production proof or a promise that your list fits. Names, heading artwork, type size, lighting, and viewing distance affect the final design. Pricing is confirmed by custom quote.
COMPARE YOUR OPTIONS
One panel,
or a larger display?
Dimensions are in inches, width × height. Choose a format below to compare its suitability for your guest list. Shapes and finishes are confirmed in your quote.
More than 250 guests?
Compare a large upright panel, 4 feet wide × 8 feet tall, with two or more coordinated panels. Split lists give each section more space. Separate duplicate charts provide extra reading points, with the full list on each.
Large-scale signage installations start at C$1,500 before tax and delivery. Final dimensions, material, supports, and installation are quoted for your venue.
Enter a guest count or try a preset. Results update as you change your choices. Select a format to review its layout notes.
HOW THIS GUIDE WORKS
Space for names.
Space for design.
We estimate the usable area after side margins and a heading allowance. We allow space for readable names, comfortable line spacing, and headings. Smaller-panel estimates still require an actual layout check for readability. Raised lettering needs its own spacing review.
Table-grouped lists reserve extra lines for table headings and spacing. Large boards use a past-project reference of approximately 150 names per board: we previously produced two upright 4 × 8-foot boards for about 300 names. We prioritize readable names and comfortable spacing. This is a reference layout, not a universal capacity. These are planning assumptions, not fixed production specifications. Compare the available formats, including options that may need a larger layout. These estimates help start the conversation; our studio confirms the final size with your actual list.
Before you choose your size.
What size seating chart do I need for 100, 150, or 200 guests?
Use the guide with the number of individual names you expect to list. The layout, table headings, lettering, and artwork can move a list into a larger format. Treat the result as your starting point and send your list for a studio review.
Should I list guests alphabetically or by table?
Alphabetical lists let guests look for their own surname. Table-grouped lists can suit smaller receptions or a specific design, but need room for table headings and spaces between groups. Confirm your final arrangement before production.
What if we have 300, 500, or more guests?
The calculator accepts up to 2,000 individual names. For lists above 250, it prioritizes large upright 4 × 8-foot formats and multi-panel options for discussion. We review your actual names, table headings, lettering, and venue before confirming dimensions. For larger events, send your guest count directly to the studio.
Should I use two charts?
Two panels can create more room for a split list. Two duplicate charts can also give guests more than one reading point, but each copy still needs to fit the complete list. Tell us how guests enter and where the display will stand.
Does the material change the size?
Acrylic and foam board offer different finishes and display options. Raised lettering usually needs more room than a compact printed list. Linen invitation stock is separate from seating-chart materials in this guide.
What about stands, rentals, delivery, and setup?
Confirm your sign dimensions and support requirements with us. Acrylic base rentals are subject to suitability and availability. Local signage delivery and setup require a C$500 signage order before tax and delivery. Large-scale signage installations start at C$1,500 before tax and delivery.
YOUR NEXT PLANNING STEP
Choose the details
around your chart.
Plan welcome signage, table numbers, bar menus, and the information we need for your quote.